Beer Festival Guidelines for Pubs/Clubs

A number of pubs/clubs have sought our help and/or guidance in organising and running beer festivals.  Please find below, a set of guidelines that have been designed to clarify how the Ayrshire & Wigtownshire CAMRA branch may assist you.  A printable version of these guidelines can be found here. 

Pre-festival Organisation

  • We can offer advice
  • We may be able assist you (subject to volunteer availability)
  • We cannot organise the festival for you

Venue

  • We cannot arrange the venue

Finance

  • We cannot assist in any way with finance

Publicity

  • We can offer advice
  • We can promote your festival via our branch our website and social media.
  • We may be able to promote your festival via our quarterly magazine (dependent on timing).
  • We cannot arrange publicity

Beer Order

  • We can give advice.
  • We can provide you with contacts for suppliers.

Equipment

  • We can give advice.
  • We can loan taps, handpumps, etc. (subject to availability)
  • We can provide you with contacts for stillage suppliers.
  • We may be able to loan you stillage (subject to availablity) only if the bar is setup and staffed by CAMRA volunteers.
  • We cannot loan stillage if any of the bar staff are not CAMRA volunteers.
  • We cannot loan bar, tables, chairs, etc.
  • We cannot arrange for transport from/to storage to/from the festival venue.

Setting Up

  • We may be able to set up the stillage, beer, bar, etc. (subject to volunteer availability)
  • We cannot set up any other aspects of the venue 

Staffing

  • We may be able to staff the bar (subject to volunteer availability)
  • We cannot staff any other apects of the festival e.g. entry

Post-festival

  • We may be able to dismantle the bar, stillage, etc. (subject to volunteer availability)
  • We cannot dismantle any other aspects of the festival
  • We cannot arrange for empty cask collection.

Disclaimer

CAMRA reserves the right to withdraw from any festival, at any time, if we feel appropriate standards are not being met.

What We Expect From You

Dependent on the level of our involvement, we expect you to:

  • Promote CAMRA and real ale during and beyond the festival.
  • Provide us with resources (usually a table and some chairs) so that we may promote CAMRA, particularly membership, during the festival.
  • Arrange for free or discounted food and drink for CAMRA volunteers
  • Provide us with a donation to recognise our assistance and expertise.  This to be 10% of the bar profit or £150, whichever is the higher.